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Feb 26, 2010

Some useful tools of Photoshop 7

Photoshop is a very exciting bitmap image editing application. In windows based no other bitmap image editing application is better than photoshop 7. It gives you so many facilities by which you can make changes in your Photos or in Graphic designing and for this some useful tools name and their function are given below.
Rectangular Marquee tool :- It is used for selecting a rectangular portion of image for using this tool, click on the tool and drag the mouse- cursor on the image diagonally when you drag the mouse-cursor a dotted rectangle appers. For deselecting click somewhere else on the image or press ctrl+D.

Polygon lasso tool:- with this tool you don’t have to drag just simply click and move and click there only which you want to select. If you finish selecting than double click or click on the straight point.

Lasso tool:- This is free selection tool, just click the tool and drag it on the image to select the desired portion of image. Photoshop connects your starting point to the ending point.

Move tool:- This tool is used to move the selected part of image, layers and guides. To move a layer make the desired layer active and drag it with move tool.

Single Row marquee tool:- This is used for selecting a single row of pixels . just click the tool, than click at the desired spot on the image and a horizontal dotted line appers there. It is used for removing the borders of picture.

Single column Marquee tool:- This is used for selecting a single column of pixels just click the tool. Than click at desired spot on the image and a vertical dotted line appears there. It is also used for removing the borders of picture.

Eliptical marquee tool :- this is used for selecting an elliptical portion of image. Click the tool and drag the mouse cursor on the image diagonally when desired portion of image is selected, stop dragging the mouse.

Magic wand tool :- this is used for selecting the whole portion of a particular color for example if you want to select the all red part of the image than click the tool and click the yellow spot in the image.

Magnetic lasso tool :- this tool is use for selecting the portion of image with a distinc boundary for this click the tool, click at the starting point, now move the mouse along the distinct edge to finish the selection and click again at the starting point.
Crop tool :- This is used to crop the image for this click the tool. Drag the tool on the image diagonally to draw a dotted rectangle. If you don’t want to crop the image than press esc key.

Feb 23, 2010

Basic concept of Internet

-The Internet consists of two types of computer servers and cliets.
  • Computer which offer information to be read are called servers.
  • Computer that read the information offered are called clients.
-Server run special software(web server software) that allows them to
  • Respond to client requests for information
  • Accept data from clients
-Some of the most popular software which servers run to allow them to respond to client requests for information are internet information server(iis), Apache web server, Microsoft Personal web server.
-TCP/IP is the only protocal used to send data all around the internet.
-TCP si a set of communication Protocals
-IP is a unique address . every machine connected to the internet most have an address by which it can be located on the internet.
-Each machine connected to the internet must have a unique IP address which identifies that machine.

-Domain Name Extension
  • .edu-server that provide educational services.
  • .gov- server that provide information about the government of a country.
  • .mil- server that provide Militery Information.
  • .org- server that provide information about the organozation in the world.
  • .com- server that providing commercial services takes care of connecting a client to the virtual domain as required.
-Web server software running on the internet servers takes care of connecting a client to the virtual domain as required.
-The structure of an Internet address
http://www.microsoft.com
http-is the communication protocal to be used.
www-is the notation for world wide web.
microsoft-is the registered domain name associated with the IP address of an internet server.
com-the server provides commercial services to clinets who connect to it.
-The structure of IP address
an IP address is a 32 bit number, divided into two sections, the network number and the host number. address are written as four fields, eight bits each seperated by a period, each field can be a number ranging from 0 to 255. this method of addressing is called dotted decimal notation.
-A web server supports multiple protocals for example, a web server may support two protocals viz. HTTP, FTP

Feb 12, 2010

Something about CD-ROM

CD-ROM is an internal and external part of computer. CD-ROM comes in Hardware departments. It is used to Play cds in computer. It is prounced as "see dee rom" is the abbreviation of compact disk. Read Only Memory. A single capacity CD-ROM has the storage capacity of 700 Floppy disks. CD-ROM are recorded by the vendor and once recorded in cds cannot be erased and filled with new data. there are many feature that distinguish cd-rom players are generally classified as a single-speed or some multiple of single-speed. for example a 4*Player aceess data at four times the speed of a single speed player within these groups, however there is some variation you need to be aware of whatever the cd-rom uses the clv(constant linear velocity) or cav (constant Angualr velocity) Technology. The reported speed of players that use cav are generally not accurate because they refer only to the access speed for outer tracks. Inner tracks are accessed more slowly. if you plan to run cd-rom on windows environment than you need a plalyer that conforms to the MPCIII standard. If you want to view photos stored on cd-player, make sure your cd-player conforms to kodak photo cd format

Feb 9, 2010

How to start and Define site

Starting Dreamweaver
  • Click on start button.
  • choose Program.
  • choose Dreamweaver
  • click on Dreamweaver
Or
  • Click on Start button.
  • Click on Run button.
  • Type Dreamweaver
  • Click on OK.
  1. than you will see a dialog box.
  2. Choose HTML from the create new option.
In Dream weaver planning is the most important before creating a website, if you not plan than you would encounter numerous problems regarding the site at the time of publishing or at the time of accessing. It is necessary to create structure in a plain paper which you can place all of the contents for a site. Creating a structure reduces the problem and helps to manage anythings easily.
Before creating a site structure , It will be good idea to decide where you will store your site on your computer harddrive. Create a root directory(main folder) at your drive(C:\) and create sub-folders as per your requirement under the root directory.
To create root directory
  • First select the location or drive
  • and make a new folder.
  • choose that folder and give the required name for folder.
  • Press enter key.
like this you can create other sub-folders inside the main folder(if needed)

Creating your first website in Dreamweaver
  • Set up a local site
The most common approach to creating a website using dreamweaver is to create and edit pages on your local disk. and then uoload copies of those pages to remote web server
  • A website
A set of pages on a server, to be viewed by a visitor to the site using a web browser.
  • A Remote site
The files on a server that make up a website.
  • A Local site
Those files which are on your local disk that correspond to the files in the remote site. In local site you can edit and make change than upload to remote site.
Normally, you would start creating a website by planning it, figuring out how many pages to create. how the pages connect to each other what content appears on each page.


How do defiine a site ?
To define a site
  1. Choose site>Manage site
  2. Choose new>site
  3. If the dialog box is showing advance tab, click on basic.
  4. In the text box, Enter a sitename.
  5. Click Next to proceed to the next step
  6. Now computer will ask you want to work with a server Technology.
  7. Select no Option.
  8. Click on Next to go in another step.
  9. In this computer will ask you, how you want to work with your files.
  10. Select the Option"Edit local copies on My machine, than upload to server when ready".
  11. The text box allows you to specify a folder on your local disk where dreamweaver should store the local version of the site's files. It's easier to specify on accurate folder name if you browse to the folder rather than typing the path, so click on the folder icon next to the box.
  12. Click Next to proceed in Next step.
  13. In this step computer will ask you "How you connect to your remote server."
  14. Choose none from the pop-up menu.
  15. Click on next to proceed to the next step.
  16. In this dialog box, you will get summary of your setting.
  17. Click done to finish
  18. Click done to allow Dreamweaver to create the site cache.
#Note:- if you to know about the tool bar of dreamweaver than type"How to work in Dreamweaver" in Google custom search.

C

Something about Dreamweaver

In the early days for web designing HTML code was used. That was time consuming business to create complicated web pages and mainly the designer should know the vast amount of tags which was very difficult.


To solve this problem web programmers developed WYSIWYG type program that means what you see is what you get By using this type, People can design their own Web Pages in a similar way to a word processing or a desktop publishing program. Just what you layout on the screen is what the user will see on their screen. People don’t have to remember any HTML code but it is still present and generated automatically in the background and the great thing is that if you have knowledge of HTML than you can edit it manually if you desire.

Dream weaver is a WYSIWYG web designing program or Application software. Dream weaver means build your imagine what you see in dream. Dream weaver is an effective interface for quickly creating high quality Web Pages .Dream weaver contains huge amount of powerful tools for in corpora ting the latest web design elements into site to give them dynamic look.

Dream weaver is a professional HTML editor for designing, Coding and developing websites, web pages and web application. The visual editing feature in Dream weaver let you to create web page without writing a line of code and Dream weaver helps you to build dynamic database backed web application using server language such as ASP.NET, ASP, CFML, JSP and PHP.

want to know how Dreamweaver works than type "How to start and define site" in Google custom search box

Beware of Using Netbanking


Netbanking is been popular for kapill of years from online shopping to money transfer it has been so popular. the demand of internet and it's use has raised the graph of cyber crime and the hackers are also kept eyes on online banking.
Netbanking is a facility of internet through which user are making online shopping, eshopping, money transfer and many things before taking the facility of netbanking you should read the manual very carefully because the manual are not same for every bank they all have their own terms and condition generally people thinks net banking as a normal banking but in comparision of normal banking, net banking needs many careful steps. for this if you have used online banking for one time than you should check your account after every two three days and if you find any little doubt also than immediately inform to the bank. if you are not using net banking for long time and some thing happen (hacked) in your account than it is difficult to find out what happen and one thing also remember that the bank does not take any responsiblities if your account is being hacked or something else. that is no any law that bank will give you compensation.
Be sure of that website where you are going to make online shopping money transaction website is safe or not for this see the URL very carefully for this you can take advice from the bank or experts be careful and type correctly the url of your bank and if it possible than use only your laptop or computer for net banking . if you have to use other comuter than after using that computer change your password and don't for get to log off that website.

Feb 4, 2010

Website designing with FrontPage

Front page

FrontPage is a big major family member of Microsoft corporation and popular webpage/website designing application package developed by Microsoft Corporation. With the help of this program we can create, manage and publish web pages in easiest way.

Creating a web page
  • Click on ‘Start’ button.
  • Select ‘Programs’ option and Click on ‘Microsoft Front Page’ option.
  • Click ‘File’ menu and click on ‘New’ and click ‘Page or web’ option.
  • Click on ‘Empty web’ from right pane and select ‘empty web’.
  • Type ‘z:\myweb’ or any location in the list box and click on ‘ok’.
  • Then click on Blank Page. Type the required text and format it.
  • Save the page as ‘default.htm’ or ‘index.htm’.

Importing image to your homepage
  • Select the ‘folders’ view and select the ‘Images’ folder.
  • Choose the ‘File’ menu option.
  • Select the ‘Import’ option.
  • Click on ‘Add folder’ button.
  • Choose the images folder from the list.
  • Click on ‘ok’ button.

Inserting background image
  • Go to ‘format’ menu option and click on ‘background’ option.
  • Click on the background picture check box.
  • Click on the Browse button and select the image and click on ‘open’ button.
  • Click on ‘ok’ button and save the page.
  • Preview the page in the browser.

Adding picture to home page
  • Place the cursor where you want to insert the picture.
  • Go to ‘Insert’ menu, select ‘Picture’ and click on ‘From file’.
  • Select the image from the list and click on ‘Insert’ button.
  • Select the picture, go to ‘Format’ menu and click on properties.
  • Click on the tab ‘Appearance’ and click on the check box labeled ‘Specify size’.
  • Set the width and height and the border thickness.
  • Click on ‘ok’ button.
  • Save the page and preview in browser.

Inserting horizontal line
  • Place the cursor where you want to insert horizontal line.
  • Go to Insert Menu and click on Horizontal Line.
  • Double click Horizontal line. Change the patterns like width, height and color etc.
Inserting inline frame
  • Go to Insert Menu and click on ‘Inline Frame’.
  • Click on ‘Set initial page’ button inside inline frame if you want to display previous page and click on ‘New page’ to insert new page.
  • To change the properties of inline frame-
  • Put the cursor inside inline frame box and right click on it.
  • Choose page properties tab from the page properties dialog box.
  • Tick mark on ‘Background Picture’ and click on ‘browse’ button to insert background picture.
  • Choose the background and text color and click on ok.

Inserting marquee text
  • Go to ‘Insert’ menu, click on ‘web component’, click on ‘marquee’ and click on ‘Finish’ button.
  • There appears a dialogue box, type your text in the text box.
  • Select the direction, behavior and background color as your requirement and click on ‘ok’ button.
  • Save the page and preview in browser.

Inserting marquee image
  • Insert the picture into your web page.
  • Select the picture and go to ‘Insert’ menu, click on ‘web component’, click on ‘marquee’ and click on ‘Finish’ button.
  • There appears a dialogue box, type ‘’ and click on ‘ok’ button.
  • Save the page and preview in browser.

Hover button

It is used to create links between different pages by using button.

  • Open index page and place the cursor on the first line of the page.
  • Go to ‘Insert’ menu, click on ‘web component’, click on ‘hover button’ and click on ‘Finish’.
  • A dialogue box appears. Type any name in the text box button text, browse the page where you want to create the link and click on ‘ok’ button.
  • Choose different effects such as: button color, effect color etc and click on ‘ok’ button.
  • Save the page and preview in browser.

Banner and manager

This component is used to display animated list of images for a specified number of seconds. It keeps switching to the successive image until it reaches the last image in the list. Once the last image is displayed it then starts again from the first image in the list.

  • Open any page like index.htm.
  • Place the cursor at the top of the page.
  • Go to ‘Insert’ menu, click on ‘web component’, click on ‘Banner Ad manager’ and click on ‘Finish’.
  • A dialogue box appears. Click on ‘Add’ button, select the images from the list and click on ‘open’ button. Similarly add two or more images and click on ‘ok’ button
  • Save the page and preview in browser.

Interactive button

1. From insert menu click on 'interactive button'.

2. Choose button type from 'Button' list box.

3. Enter button name in 'Text' box.

4. Click on 'Browse' button and choose location and select the file you want to link.

5. Click on ok.

6. Click on 'font' tab.

7. Choose font,size and style.

8. Choose 'Original font color','Hovered font color' and 'Pressed font color'.

9. Click on ok.

Photo gallery
  • Go to ‘Insert’ menu, click on ‘web component’, click on ‘Photo Gallery’.
  • Choose photo gallery option and click on ‘Finish’ button.
  • Click on ‘Add’, ‘picture from files’.
  • Select the image and click on ‘open’ button.
  • Again click on ‘Add’ and repeat the above process for more images.
  • Click on ‘ok’.
  • Save the page and preview in browser.

Creating hyperlink
  • Open the page index.htm or default.htm and click on blank page to make another page and save that page.
  • In the index page type any text and select the text.
  • Go to ‘Insert’ menu, click on ‘hyperlink’.
  • A dialogue box appears, select the page from the list and click on ‘ok’ button.
  • Save the page and preview in browser. Click the text.

Intra page linking
  • Type a long document. Go to the first line of the document and type ‘go to bottom’. Go to the last line of the document and type ‘go to top’.
  • Select the text ‘go to bottom’, click on ‘Insert’ menu, click on ‘Bookmark’.
  • A dialogue box appears. Type ‘top’ in the text box and click on ‘ok’ button.
  • Similarly select the text ‘go to top’, click on ‘Insert’ menu, click on ‘Bookmark’.
  • Type ‘bottom’ in the text box and click on ‘ok’ button.
  • Now select the text ‘go to bottom’, click on ‘Insert’ menu, click on ‘Hyperlink’.
  • A dialogue box appears. Click on ‘Place in this document’ from left pane, click on ‘bottom’ and click on ‘ok’.
  • Similarly select the text ‘go to top’ and do the above process and select ‘top’ and click on ‘ok’.
  • Preview in browser and click on both hyperlinks.

Selecting theme for webpage

The most familiar feature of any window-based application is to use a standard design for all the pages in an application. The theme is a collection of page design elements, such as banner at the top of the page, navigation bar.

  • Select the ‘Format’ menu and click on ‘Theme’ option.
  • Select any theme from the list and click on ok.
  • Save the page and preview in browser.

Navigation structure

It is used to navigate between different web pages if there are many pages.

  • Make two or more pages and select different themes on each page and save it.
  • Open index page and write the text ‘Home page’.
  • Switch to navigation view and drag different pages below the home page.
  • Switch to page view.
  • Go to ‘Insert’ menu, click on ‘Navigation’.
  • Click on ‘Link bars’, choose ‘bar based on navigation structure’ and click ‘next’.
  • Choose bar style from the list and click on ‘Next’.
  • Choose orientation and click on ‘Finish’.
  • Choose the option ‘Child level’ and click on ok.
  • Similarly repeat the above process for another pages and click on ‘save’.
  • Preview in browser and navigate the pages.

Page banner

It is used to insert page banner in the web page for good look and feel.

o After creating Themes and navigation structure, place the cursor at the top of the index page.

o Go to ‘Insert’ menu, click on ‘Page banner’, select the option ‘picture’ and type the text as ‘Home page’ and click on ‘ok’.

o Save the page and preview in browser.

Page transition

It is used to give different transition effects to web pages.

  • Create two or more pages using themes, hover button, hyperlinks etc.
  • Go to ‘Format’ menu, click on ‘Page Transition’.
  • Choose one event such as ‘Page Enter’ and choose transition effect and click on ‘ok’. Similarly use different transition effects to more pages.
  • Save the page and preview in browser. Click on hyperlinks to see different transition effects.
Croping image
  • 1. Insert and select image.
  • 2. From picture toolbar (view menu) click on 'Crop' button.
  • 3. Resize the corp border and press enter key.
  • 4. Save the file.
  • 5. Click on rename and rename the image file.
  • 6. Click on 'Change folder' and select 'Image' folder and click on ok.
  • 7. Click on ok.

Image mapping
  • First of all insert the picture on your page.
  • If the picture toolbar is not visible then go to ‘View’ menu, select ‘Toolbars’ and click on ‘pictures’.
  • Click on the picture you have inserted. Then click on different shapes on picture toolbar and draw inside the picture.
  • A dialogue box display, select the html page to which you want to link and click on ‘ok’.
  • Save the page and preview in browser. Click on the place where you inserted hotspot.

Creating Table
  • Place the cursor on the page where you want to insert the table.
  • Go to ‘Table’ menu, select ‘Insert’ and click on ‘Table’.
  • Specify the number of rows and columns and choose different layouts.
  • Click on ‘ok’.

Merging Cells:

  • Select two rows or columns you want to merge.
  • Go to ‘Table’ menu and click on ‘Merge cells’ option.

Splitting Cells:

o Place the cursor on the cell you want to split.

o Go to ‘Table’ menu and click on ‘Split cells’ option.

o Set the number of columns to 2 and click on ‘ok’.

Table Properties:

  • Place the cursor inside the cell of the table.
  • Go to ‘Table’ menu, click on ‘Table properties’ and click on ‘Table’.
  • Set different layouts, borders and border colors and click on ‘ok’.

Table Caption:

  • Place the cursor inside any cell.
  • Go to ‘Table’ menu, click on ‘Insert’ and click on ‘Caption’.
  • Type the name of the table.

Using styles:

o First type any text in a blank page.

o Go to Format menu, click on style. Then choose any style such as p from the list.

o Click on Modify button, click on Format button and choose any option like border

o Then select the border type and shading type.

o Click on ok, again ok and ok.

o The style will be appeared in paragraph.

Using external stylesheet:

o Open a blank page in your web folder.

o Type any text using any headings and paragraph and save it.

o Then choose page templates from the right pane and click on style sheets tab.

o Select the Normal stylesheet and click on ok.

o Write the following codes in stylesheet and save it.

H1{color:red}

p{font-size:14pt;color:blue}

o Go to normal page. Go to Format menu, click on stylesheet link, and click on Add

o Then select the stylesheet page, click on ok, again ok and ok.

o The style will be appeared on the text you have written.

Creating a Frame page:

  • Go to ‘File’ menu, select ‘New’ and click on ‘Page or web’ option.
  • Click on ‘page templates’ from the right pane.
  • Click the tab labeled ‘Frame pages’.
  • Select the template style ‘Horizontal split’ and click on ‘ok’ button.
  • Save the page and give the name ‘frame.htm’.

Creating Target Setting:

  • Design a new page and save it to ‘linkpage.htm’.
  • Make different links from that page.
  • Open the frame page ‘frame.htm’.
  • Click on ‘Set initial page’, select the html page like “link page” and click on ‘ok’.
  • Select the hypertext, right click on it and click on ‘hyperlink properties’.
  • A dialogue box displays. Click on ‘Target frame’, select the current frame page where you want to display or select the common targets and click on ‘ok’ and again click on ‘ok.
  • Save the page and preview in browser. Click on hypertext.

Shared Borders:

  • Go to ‘Format’ menu and click on ‘Shared borders’.
  • Click on the radio button ‘current page’ and check on the check boxes top, left etc
  • Click on ‘Border properties’ and choose the background color or picture.
  • Click on ‘Ok’ and again click ‘Ok’.
  • Save the page and preview in browser.

Activate the Shared Border:

  • 1. From tools menu click on 'page option'.
  • 2. Click on 'Authoring' tab.
  • 3. Click on 'Shared border' check box.

Dhtml Effects:

It is used to give different effects to texts, pictures etc.

  • Type any text like “My Home page”.
  • Select the text, go to ‘Format’ menu and click ‘Dynamic html effects”.
  • Choose an event like ‘mouse over’, Choose an event ‘Formatting’.
  • Choose settings ‘choose font’. Select a font face, font size, color etc
  • Click on ‘ok’.
  • Save the page and preview in browser.

Form:

  • Make a web folder inside the server as: “marketing08/nitish/myweb”.
  • Create blank page place the cursor at the top of the blank page.
  • Go to ‘Insert’ menu, select ‘Form’ and click on ‘Form’.
  • A form is displayed. Press Enter and place the cursor at the top of the form.
  • Again go to insert menu, select form and click on different elements of form such as textbox, radio button, checkbox etc as your requirement.
  • Save the page as “registrationform.asp” and preview in browser.
  • If you want to send those fields in a database then
  • Right click inside the form, click on ‘Form properties’, click on ‘send to database’ option button and click on ‘options’.
  • A dialogue box displays. Click on ‘create database’ and click on ‘ok’.
  • Preview in browser, fill the form and click on ‘submit’.
  • All the records are send to database inside “fpdb” folder.

Feb 2, 2010

What is Microsoft word 2007 and how can we work on it?

Microsoft word is a big major family member of microsoft office group. it was developed by Microsoft corporation USA. Microsoft word is very important member of Microsoft group. In past Microsoft word was created in dos version.
Microsoft word is a computerized way to perform a task that has existed for centuries text creation and management. Microsoft word is a kind of text. like Articles, reports, Memos, Letters, Books, Newspaper etc. Microsoft word also saves the documents for future use with retrieving and revsion facility. In this program if you type any text, they are displayed on screen at first and it stores temporarily and when we save it than it stores for permanently. You can also save your document in other externtal device like pendrive, cd, dvd , jagdisk etc. Now a days microsoft word is used by many people and organization all over the world to save money and time. Microsoft word gives each and every facilities what the user wants. if you imagine that oh it will be good if this document looks like this or if i can make this or that change" than just simpli imagine and go and if you calculalte about it's feature and advantages than , it's features are
  1. Preparation, Publishing, editing, printing of articles, letters, reports, memos, books etc.
  2. Storage, retrieval and creation of document
  3. Automatic word wrap, centering, underlining, change case, first letter capitalization, over typing, page numbering, justification, page counting, proportional space and many more.
  4. Efficient search facility.
  5. Find any word and replace.
  6. Automatic correspondence.
  7. Grammer and spelling check.
  8. Fille extract and file merge.
  9. Graphics facility.
  10. Help and service.
  11. Short facility.
  12. Ability to work with other program.
  13. Heavy password security.
  14. Calculation with tables, and many more.
and it's advantages are
  • Higher quality output resulting form advance equipment.
  • Increased office efficiecy resulting in improved secretarial support for all word originators.
  • Automatic checks grammer and errosrs and replace it.
  • Faster output speed.
  • Reduction in amount of proof reading required.
  • Reduce ret-typing time for errors free hard copy.
  • Facilitation of print preview document revison and change before committing to print.
  • Elimination of stationery wastage.
  • Improved human resource utilization with better control and supervision of secreatarial personnel through a word processing center.

Short cut keys
  • CTRL+A=Select the whole page
  • CTRL+B= Making bold to selected document
  • CTRL+C= For copying the document
  • CTRL+E= For aligning in center
  • CTRL+F= For finding
  • CTRL+G= For goto options
  • CTRL+H= For Replace
  • CTRL+I= Changing the selected document in italic mode
  • CTRL+J= For Justyfying
  • CTRL+O= For opening our previous document
  • CTRL+P= For Printing
  • CTRL+R= for Aligning Right side
  • CTRL+S= For Saving our document
  • CTRL+U= For Underline in your selected text
  • CTRL+V= For Pasting
  • CTRL+W= For closing the current work
  • CTRL+X= For cutting the selected Text or document
  • CTRL+Y = For Redo option
  • CTRL+Z= For Undo option

How to open Microsoft word?
• Click on Start menu.
• Choose Program
• Choose the Ms- Office (or)
• Select Microsoft Word 2007
OR
• Click on Start Bottom
• Choose Run
• Then a dialogue box will display.

• Type the text "WinWord" into Run box.
• Click on OK
• Then your required program (Word) will open

Microsoft Office Button
The Microsoft Office Button performs many of the functions that were located in the File menu of older versions of Ms word. This button allows you to create a new workbook, Open an existing workbook, save and save as, print, send, or close.

The Ribbon
The Ribbon is the panel at the top portion of the document. It has seven tabs: Home, Insert, Page Layout, References, Mailings, Review, and View that contain many new and existing features of Word. Each tab is divided into groups. The groups are logical collections of features designed to perform functions that you will utilize in developing or editing your Word document. Commonly used features are displayed on the Ribbon, to view additional features within each group, click on the arrow at the bottom right of each group.
Each of the tabs contains the following tools:
Home: Clipboard, Fonts, Paragraph, Styles, and Editing.
Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols
Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange
References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Authorities
Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish
Review: Proofing, Comments, Tracking, Changes, Compare, Protect
View: Document Views, Show/Hide, Zoom, Window, Macros

Quick Access Toolbar
The quick access toolbar is a customizable toolbar that contains commands that you may want to use. You can place the quick access toolbar above or below the ribbon. To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click on Show Below the Ribbon.
You can also add items to the quick access toolbar. Right click on any item in the Office Button or the Ribbon and click on Add to Quick Access Toolbar and a shortcut will be added to the Quick Access Toolbar.


Mini Toolbar
A new feature in Office 2007 is the Mini Toolbar. This is a floating toolbar that is displayed when you select text or right-click text. It displays common formatting tools, such as Bold, Italics, Fonts, Font Size and Font Color.


Working With Ms –word
Document Views
There are many ways to view a document in Word.
Print Layout: This is a view of the document as it would appear when printed. It includes all tables, text, graphics, and images.
Full Screen Reading: This is a full view length view of a document. Good for viewing two pages at a time.
Web Layout: This is a view of the document as it would appear in a web browser.
Outline: This is an outline form of the document in the form of bullets.
Draft: This view does not display pictures or layouts, just text.
To view a document in different forms, click the document views shortcuts at the bottom of the screen or:
  • Click the View Tab on the Ribbon
  • Click on the appropriate document view.


Create a New Page
  • Click the Microsoft Office Button and Click New or
  • Press CTRL+N (Depress the CTRL key while pressing the “N”) on the keyboard
  • Click on Blank document.

Opening anPrevious document
  • Click the Microsoft Office Button and Click Open, or
  • Press CTRL+O on the keyboard, or
  • If you have recently used the document you can click the Microsoft Office Button and click the name of the document in the Recent Documents section of the window Insert picture of recent docs

Saving a Document
  • Click the Microsoft Office Button and Click Save button
(Note:- if you’re sending the document to someone who does not have Office 2007, you will need to click the Office Button, click Save As, and Click Word 97-2003 Document), or
  • Press CTRL+S on the keyboard, or
  • Click the File icon on the Quick Access Toolbar.

Renaming Documents
  • To rename a Word document while using the program:
  • Click the Office Button and find the file you want to rename.
  • Right-click the document name with the mouse and select Rename from the shortcut menu.
  • Type the new name for the file and press the ENTER key.

Working on Multiple Documents
Several documents can be opened simultaneously if you are typing or editing multiple documents at once. All open documents will be listed in the View Tab of the Ribbon when you click on Switch Windows. The current document has a checkmark beside the file name. Select another open document to view it.

Close a Document
  • To close a document:
  • Click the Office Button
  • Click Close

Word Options
Word 2007 offers a wide range of customizable options that allow you to make Word work the best for you. To access these customizable options:
Click the Office Button
Click Word Options

Popular
These features allow you to personalize your work environment with language, color schemes, user name and allow you to access the Live Preview feature. The Live Preview feature allows you to preview the results of applying design and formatting changes without actually applying it.

Display
This feature allows you to modify how the document content is displayed on the screen and when printed. You can opt to show or hide certain page elements.

Proofing
This feature allows you personalize how word corrects and formats your text. You can customize auto correction settings and have word ignore certain words or errors in a document.

Save
This feature allows you personalize how your document is saved. You can specify how often you want auto save to run and where you want the documents saved.

Advanced
This feature allows you to specify options for editing, copying, pasting, displaying, printing and saving.

Customize
Customize allows you to add features to the Quick Access Toolbar. If there are tools that you are utilizing frequently, you may want to add these to the Quick Access Toolbar.

Page Setup
Modify Page Margins and Orientations
The page margins can be modified through the following steps:
  • Click the Page Layout Tab on the Ribbon
  • On the Page Setup Group, Click Margins
  • Click a Default Margin, or
  • Click Custom Margins and complete the dialog box.

To change the Orientation, Size of the Page, or Columns:
  • Click the Page Layout Tab on the Ribbon
  • On the Page Setup Group, Click the Orientation, Size, or Columns drop down menus
  • Click the appropriate choice

Apply a Page Border and Color
  • To apply a page border or color:
  • Click the Page Layout Tab on the Ribbon
  • On the Page Background Group, click the Page Colors or Page Borders drop down menus

Insert Common Header and Footer Information
To insert Header and Footer information such as page numbers, date, or title, first, decide if you want the information in the header or in the Footer, then:
  • Click the Insert Tab on the Ribbon
  • Click Header or Footer
  • Choose a style

The Header/Footer Design Tab will display on the Ribbon
Choose the information that you would like to have in the header or footer (date, time, page numbers, etc.) or type in the information you would like to have in the header or footer

Create a Page Break
  • To insert a page break:
  • Click the Page Layout Tab on the Ribbon
  • On the Page Setup Group, click the Breaks Drop Down Menu
  • Click Page Break

Insert a Cover Page
  • To insert a cover page:
  • Click the Insert Tab on the Ribbon
  • Click the Cover Page Button on the Pages Group
  • Choose a style for the cover page

Insert a Blank Page
  • To insert a blank page:
  • Click the Insert Tab on the Ribbon
  • Click the Blank Page Button on the Page Group



To change any attributes of text it must be highlighted first. Select the text by dragging the mouse over the desired text while keeping the left mouse button depressed, or hold down the SHIFT key on the keyboard while using the arrow buttons to highlight the text. The following table contains shortcuts for selecting a portion of the text:
Selection Technique
Whole word double-click within the word
Whole paragraph triple-click within the paragraph
Several words or lines drag the mouse over the words, or hold down SHIFT while using the arrow keys
Entire document choose Editing | Select | Select All from the Ribbon, or press CTRL+A
Deselect the text by clicking anywhere outside of the selection on the page or press an arrow key on the keyboard.
Inserting Additional Text
Text can be inserted in a document at any point using any of the following methods:
Type Text: Put your cursor where you want to add the text and begin typing
Copy and Paste Text: Highlight the text you wish to copy and right click and click Copy, put your cursor where you want the text in the document and right click and click Paste.
Cut and Paste Text: Highlight the text you wish to copy and right click and click Cut, put your cursor where you want the text in the document and right click and click Paste.
Drag Text: Highlight the text you wish to move, click on it and drag it to the place where you want the text in the document.
You will notice that you can also use the Clipboard group on the Ribbon.

Rearranging Blocks of Text
To rearrange text within a document, you can utilize the Clipboard Group on the Home Tab of the Ribbon.
Insert picture of clipboard group labeled
Move text: Cut and Paste or Drag as shown above
Copy Text: Copy and Paste as above or use the Clipboard group on the Ribbon
Paste Text: Ctrl + V (hold down the CTRL and the “V” key at the same time) or use the Clipboard group to Paste, Paste Special, or Paste as Hyperlink

Deleting Blocks of Text
Use the BACKSPACE and DELETE keys on the keyboard to delete text. Backspace will delete text to the left of the cursor and Delete will erase text to the right. To delete a large selection of text, highlight it using any of the methods outlined above and press the DELETE key.
Search and Replace Text

To find a particular word or phrase in a document:
Click Find on the Editing Group on the Ribbon
To find and replace a word or phrase in the document, click Replace on the Editing Group of the Ribbon.

Undo Changes
To undo changes:
Click the Undo Button or press Ms Word


Mail Merge -
To merge (combine) two files having one data records and another main document.
a. Insert table for data file.
b. At the first row, type field name (header name) in each cell.
c. From second row, type data records.
d. After typing al data records, save the file as new file name and close it.
e. Create main document, under main document type the text which will be constant for all merge record.
f. Save the main document as new file name.
g. Go to Mailings Ribbon
h. Under Mailings Ribbon, click on Start Mail Merge.
i. Click on Select Recipients and click on use existing list.
j. Select the data source file.
k. Click on open.
l. Then click on Insert Merge Fields.
m. Select and click on insert button and at last click on close.
n. For finishing the merging process, from finish group
o. Click on Edit Individual documents.
p. Select your required document or check on all
q. Click on OK

Styles
A style is a format enhancing tool that includes font typefaces, font size, effects (bold, italics, underline, etc.), colors and more. You will notice that on the Home Tab of the Ribbon, that you have several areas that will control the style of your document: Font, Paragraph, and Styles.


Change Font Typeface and Size
  • To change the font typeface:
  • Click the arrow next to the font name and choose a font.

To change the font size:

  • Click the arrow next to the font size and choose the appropriate size, or
  • Click the increase or decrease font size buttons.


Font Styles and Effects
Font styles are predefined formatting options that are used to emphasize text. They include: Bold, Italic, and Underline. To add these to text:
  • Select the text and click the Font Styles included on the Font Group of the Ribbon, or
  • Select the text and right click to display the font tools


Change Text Color
  • To change the text color:
  • Select the text and click the Colors button included on the Font Group of the Ribbon, or
  • Highlight the text and right click and choose the colors tool.
  • Select the color by clicking the down arrow next to the font color button.


Highlight Text (text back color)
Highlighting text allows you to use emphasize text as you would if you had a marker. To highlight text:
  • Select the text
  • Click the Highlight Button on the Font Group of the Ribbon, or
  • Select the text and right click and select the highlight tool
  • To change the color of the highlighter click on down arrow next to the highlight button.


Copy Formatting
If you have already formatted text the way you want it and would like another portion of the document to have the same formatting, you can copy the formatting. To copy the formatting, do the following:
  • Select the text with the formatting you want to copy.
  • Copy the format of the text selected by clicking the Format Painter button on the Clipboard Group of the Home Tab
  • Apply the copied format by selecting the text and clicking on it.

Clear Formatting
  • To clear text formatting:
  • Select the text you wish to clear the formatting
  • Click the Styles dialogue box on the Styles Group on the Home Tab
  • Click Clear All
Change Paragraph Alignment
The paragraph alignment allows you to set how you want text to appear. To change the alignment:
  • Click the Home Tab
  • Choose the appropriate button for alignment on the Paragraph Group.
Align Left: the text is aligned with your left margin
Center: The text is centered within your margins
Align Right: Aligns text with the right margin
Justify: Aligns text to both the left and right margins.


Indent Paragraphs
Indenting paragraphs allows you set text within a paragraph at different margins. There are several options for indenting:
First Line: Controls the left boundary for the first line of a paragraph
Hanging: Controls the left boundary of every line in a paragraph except the first one
Left: Controls the left boundary for every line in a paragraph
Right: Controls the right boundary for every line in a paragraph

To indent paragraphs, you can do the following:
  • Click the Indent buttons to control the indent.
  • Click the Indent button repeated times to increase the size of the indent.
  • Click the dialog box of the Paragraph Group
  • Click the Indents and Spacing Tab
  • Select your indents


Add Borders and Shading
You can add borders and shading to paragraphs and entire pages. To create a border around a paragraph or paragraphs:
  • Select the area of text where you want the border or shading.
  • Click the Borders Button on the Paragraph Group on the Home Tab
  • Choose the Border and Shading
  • Choose the appropriate options
Apply Styles
Styles are a present collection of formatting that you can apply to text. To utilize Quick Styles:
Select the text you wish to format.
  • Click the dialog box next to the Styles Group on the Home Tab.
  • Click the style you wish to apply.


Create link
Creating links in a word document allows you to put in a URL that readers can click on to visit a web page. To insert a link:
  • Click the Hyperlink Button on the Links Group of the Insert Tab.
  • Type in the text in the “Text to Display” box and the web address in the “Address” box.

Change Spacing between Paragraphs and Lines
You can change the space between lines and paragraphs by doing the following:
Select the paragraph or paragraphs you wish to change.
  • On the Home Tab, Click the Paragraph Dialog Box
  • Click the Indents and Spacing Tab
  • In the Spacing section, adjust your spacing accordingly
  • Creating table
  • Tables are used to display data in a table format.
  • Create a Table
  • To create a table:
  • Place the cursor on the page where you want the new table
  • Click the Insert Tab of the Ribbon
  • Click the Tables Button on the Tables Group. You can create a table one of four ways:
  • Highlight the number of row and columns
  • Click Insert Table and enter the number of rows and columns
  • Click the Draw Table, create your table by clicking and entering the rows and columns
  • Click Quick Tables and choose a table

Enter Data in a Table
  • Place the cursor in the cell where you wish to enter the information. Begin typing.
  • Modify the Table Structure and Format a Table
  • To modify the structure of a table:
  • Click the table and notice that you have two new tabs on the Ribbon: Design and Layout. These pertain to the table design and layout.

On the Design Tab, you can choose:
Table Style Options
Table Styles
Draw Borders
To format a table, click the table and then click the Layout Tab on the Ribbon. This Layout tab allows you to:
View Gridlines and Properties (from the Table Group)
Insert Rows and Columns (from the Rows & Columns Group)
Delete the Table, Rows and/or Columns (from the Rows & Columns Group)
Merge or Split Cells (from the Merge Group)
Increase and Decrease cell size (Cell Size Group)
Align text within the cells and change text directions (Alignment Group)


Inserting special characters, symbols, pictures, illustrations, and watermarks.
  • Symbols and Special Characters
  • Special characters are punctuation, spacing, or typographical characters that are not generally available on the standard keyboard. To insert symbols and special characters:
  • Place your cursor in the document where you want the symbol
  • Click the Insert Tab on the Ribbon
  • Click the Symbol button on the Symbols Group
  • Choose the appropriate symbol.

Change Case: -
To change selected text in sentence case or upper case or lower case or title case or toggle case.
a. Selected the text.
b. Choose format> change case.
c. Choose sentences case or upper case or lower case or title case or toggle case.
d. Click on ok button.
Drop Cap:-
To change selected paragraph first letter as drop cap
e. Place the cursor with in paragraph.
f. Choose format > drop cap.
g. Choose position of drop cap (dropped or in margin)
h. Choose number of line to drop, distance from text, choose fonts from respective box then click on ok button.
Column:-
  • To make the text in column method we use column.
  • To insert the column
  • Select the text
  • Go to Page layout ribbon
  • Click on columns from page setup group
  • select the required option or click on more columns
  • choose required option
  • click on OK.
Equations
Word 2007 also allows you to insert mathematical equations. To access the mathematical equations tool:
  • Place your cursor in the document where you want the symbol
  • Click the Insert Tab on the Ribbon
  • Click the Equation Button on the Symbols Group
  • Choose the appropriate equation and structure or click Insert New Equation

To insert a picture:
  • Place your cursor in the document where you want the illustration/picture
  • Click the Insert Tab on the Ribbon
  • Click the Picture Button
  • Browse to the picture you wish to include
  • Click the Picture
  • Click Insert
Smart Art
Smart Art is a collection of graphics you can utilize to organize information within your document. It includes timelines, processes, or workflow. To insert SmartArt
Place your cursor in the document where you want the illustration/picture
  • Click the Insert Tab on the Ribbon
  • Click the SmartArt button
  • Click the SmartArt you wish to include in your document
  • Click the arrow on the left side of the graphic to insert text or type the text in the graphic.

Resize Graphics
All graphics can be resized by clicking the image and clicking one corner of the image and dragging the cursor to the size you want the picture.

Watermarks
A watermark is a translucent image that appears behind the primary text in a document. To insert a watermark:
  • Click the Page Layout Tab in the Ribbon
  • Click the Watermark Button in the Page Background Group
  • Click the Watermark you want for the document or click Custom Watermark and create your own watermark
  • To remove a watermark, follow the steps above, but click Remove Watermark

Spelling and Grammar
  • To check the spelling and grammar of a document
  • Place the cursor at the beginning of the document or the beginning of the section that you want to check
  • Click the Review Tab on the Ribbon
  • Click Spelling & Grammar on the Proofing Group.

Any errors will display a dialog box that allows you to choose a more appropriate spelling or phrasing.


If you wish to check the spelling of an individual word, you can right click any word that has been underlined by Word and choose a substitution.

Thesaurus
The Thesaurus allows you to view synonyms. To use the thesaurus:
  • Click the Review Tab of the Ribbon
  • Click the Thesaurus Button on the Proofing Group.
  • The thesaurus tool will appear on the right side of the screen and you can view word options.


You can also access the thesaurus by right-clicking any word and choosing Synonyms on the menu.

Customize AutoCorrect
You can set up the AutoCorrect tool in Word to retain certain text the way it is. To customize AutoCorrect:
  • Click the Microsoft Office button
  • Click the Word Options Button
  • Click the Proofing tab
  • Click AutoCorrect Options button
  • On the AutoCorrect Tab, you can specify words you want to replace as you type

Listing Data
Lists allow you to format and organize text with numbers, bullets, or in an outline.
Bulleted and Numbered Lists
Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters depending on the organization of the list.
To add a list to existing text:
  • Select the text you wish to make a list
  • From the Paragraph Group on the Home Tab, Click the Bulleted or Numbered Lists button

To create a new list:
Place your cursor where you want the list in the document
Click the Bulleted or Numbered Lists button
Begin typing
Nested Lists
A nested list is list with several levels of indented text. To create a nested list:
Create your list following the directions above
Click the Increase or Decrease Indent button

Formatting Lists
The bullet image and numbering format can be changed by using the Bullets or Numbering dialog box.
  • Select the entire list to change all the bullets or numbers, or
  • Place the cursor on one line within the list to change a single bullet
  • Right click
  • Click the arrow next to the bulleted or numbered list and choose a bullet or numbering style.
  • Table of contents (TOC): -
  • To create the TOC topics must be formatted with h1, h2, h3……
  • To create a table of contents to locate information easily.

a. Place the insert point, where you want to create.
b. Choose references ribbon
c. Select the required style.
To update the TOC
Click on update table from references ribbon.
Or
a) Click anywhere in table of contents
b) Pres F9 key.


Mail Merging
  • Prepare a letter or a mail document
  • Place a cursor in required position
  • Click on mailing tab form the ribbon
  • From the ‘start mail merge’ group click on start mail merge
  • Click on letter
  • Form the same group click on ‘select recipients’ and select “type a new list”
  • a new address list dialog box will appear
  • Click on customize columns to edit the column
  • Then use add or delete button to add and deleting the columns
  • Click on ok
  • prepare address list for your mailing
  • click on ok
  • Save the address list in any location
  • Click on save
  • Then from the ‘write & insert fields’ click on insert merge fields
  • A “insert merge field” dialog box will appear
  • Select the fields and click in insert button
  • After inserting field click on cancel
  • At last go to finish group and click on “finish & merge”
  • Select “edit individual documents”
  • Then “merge to new document” dialog box will appear
  • Select your requirement and click on ok
Mail Merge (form existing data): -
To merge (combine) two files having one data records and another main document.
a. Insert table for data file.
b. At the first row, type field name (header name) in each cell.
c. From second row, type data records.
d. After typing al data records, save the file as new file name and close it.
e. Create main document, under main document type the text which will be constant for all merge record.
f. Save the main document as new file name.
g. Go to Mailings Ribbon
h. Under Mailings Ribbon, click on Start Mail Merge.
i. Click on Select Recipients and click on use existing list.
j. Select the data source file.
k. Click on open.
l. Then click on Insert Merge Fields.
m. Select and click on insert button and at last click on close.
n. For finishing the merging process, from finish group
o. Click on Edit Individual documents.
p. Select your required document or check on all
q. Click on OK